Privacy Policy

1. Introduction

Visual precision bim vdc LLC respects the privacy of every person who visits our website, contacts our studio or engages us for professional services. This Privacy Policy explains what information we collect, why we collect it, how we handle it and what choices you have. It applies to our website at visualprecision.buzz and to the business relationships we maintain with clients, collaborators, suppliers and visitors. The policy has been prepared by the developer named Visual Precision, and it describes the practices of the company in plain and readable language.

We are a BIM and virtual design and construction studio. Much of our work involves building models, drawings and structured project data, and a great deal of that material is commercial rather than personal in nature. Even so, we interact with people every day through enquiries, contracts, file exchanges and site visits, and those interactions involve personal information. We take the handling of that information seriously and we apply the same discipline to it that we apply to coordination work in model space.

Please read this policy carefully. If you do not agree with the practices described here, you should not use our website or submit information to us. If you have questions after reading it, the contact section at the end explains how to reach us.

2. Who We Are

The data controller responsible for your personal information is Visual precision bim vdc LLC. Our registered place of business is 21 W Sicula Rd, Vineyard - 84059-6629, United States (US). We operate as a computer systems design and related services business within the professional, scientific and technical services sector, with a focus on building information modelling and virtual design and construction coordination.

Our studio coordinates architectural, structural and building services models, performs clash detection and resolution, converts laser scans into as found models, develops content libraries and integrates project data for owners and operators. Each of those activities may involve information that relates to an identifiable person, such as a contact name on a drawing issue sheet or an author name recorded in a model file.

3. Scope of This Policy

This policy covers personal information that we collect through our website, by email, by telephone, through contracts and proposals, through file sharing platforms used with clients and through ordinary business correspondence. It also covers information collected when you attend a meeting, a workshop or a site visit that we host or take part in.

This policy does not cover the practices of third parties. Where we link to another website or use a platform operated by someone else, that organisation has its own privacy policy and its own obligations. We encourage you to read the policies of any service you use before providing information to it.

Where we process information on behalf of a client under a written contract, the client is usually the controller and we act as a processor. In those situations the client determines the purpose of the processing, and you should address privacy requests to that client first.

4. Information We Collect

The categories of information we may collect include the following.

• Identity information such as your name, job title, employer and professional role.
• Contact information such as your email address, telephone number and business address.
• Enquiry information such as the project details, sector, location and design stage you describe when you contact us.
• Contract information such as engagement terms, billing contacts, purchase order references and payment records.
• Correspondence such as emails, meeting notes, call summaries and file issue records.
• Technical information such as internet protocol address, browser type, device type and the pages you visit on our site.
• Project information such as model file metadata, drawing author names and the identity of reviewers recorded in coordination reports.

We do not deliberately collect special category information such as health data, biometric data, religious beliefs or political opinions. If such information is ever shared with us in the course of a project, for example in a site safety record, we will handle it only as required for the project and only with an appropriate legal basis.

5. Sources of Information

We collect information directly from you when you complete our contact form, send us an email, call the studio, sign a proposal or correspond with our team. We also collect information automatically when you browse our website, including basic technical data generated by your browser and kept in server logs.

We may receive information about you from a client who engages us, for example when a contractor provides a list of coordination reviewers or when an architect shares a model that records authorship. We may also receive information from publicly available professional sources, such as a company website or a professional directory, when we are confirming the correct contact for a project.

6. Legal Basis for Processing

Where applicable law requires us to identify a legal basis for processing personal information, we rely on the following grounds.

• Performance of a contract when we need to provide services you have engaged us to deliver or to take steps before entering a contract.
• Legitimate interests when we pursue the ordinary running of our business, provided those interests are not overridden by your rights. This includes responding to enquiries, maintaining professional records and protecting our systems.
• Consent where we ask for it, for example before sending marketing material to a person who is not an existing client.
• Legal obligation when we must keep records for tax, accounting or regulatory purposes.

You may withdraw consent at any time where consent is the basis for processing, without affecting the lawfulness of processing carried out before the withdrawal.

7. How We Use Information

We use personal information to respond to enquiries, prepare proposals, deliver coordination services, issue documents, invoice for work and maintain professional records. We also use it to improve our website, to understand which services attract interest and to keep our communications relevant and accurate.

Within a project we may use contact details to schedule model exchanges, circulate coordination reports, invite reviewers to resolution meetings and issue final data handover packages. These activities are part of the service you or your organisation has engaged, and they are carried out with the minimum information necessary.

We do not sell personal information. We do not use personal information for automated decision making that produces legal effects. We do not use your contact details to send advertising for unrelated products.

8. Project and Model Data

Building information models often contain metadata that identifies the people who created or edited the model. Names, initials, software user identifiers and timestamps can all be embedded in a file. When we receive a model, we treat that metadata as part of the project record and we handle it under the confidentiality terms of the relevant engagement.

We remove or anonymise identifying metadata where a client asks us to do so and where doing so does not undermine the audit trail required for coordination. Where a coordination report lists the author of an issue or the reviewer of a resolution, that record is retained as part of the project history and is shared only with the project team.

Laser scan data can occasionally capture images of people who were present in a building during a survey. We schedule scans to minimise this, and we do not use scan imagery for any purpose other than producing as found models and associated documentation.

9. Cookies and Similar Technologies

Our website uses a small number of cookies and similar technologies to keep the site working and to understand basic usage. Essential cookies support navigation and security. Analytics cookies, where used, help us see which pages are visited and how visitors move through the site, and the data is aggregated wherever possible.

You can control cookies through your browser settings. Blocking or deleting cookies may affect how the website behaves, and some features may not work as intended. We do not use cookies to build advertising profiles or to track you across unrelated websites.

10. How We Share Information

We share personal information only where it is necessary and only with appropriate safeguards. The main circumstances are as follows.

• With members of a project team when a coordination task requires it, such as sharing reviewer contact details with a contractor.
• With service providers who support our business, including hosting, email, file storage and accounting providers.
• With professional advisers such as accountants, insurers and legal counsel where needed.
• With authorities where we are required by law, court order or a valid regulatory request.
• With a successor organisation if our business is reorganised, merged or transferred, in which case this policy continues to apply to information already collected.

We do not sell, rent or trade personal information, and we do not permit third parties to use information we hold for their own independent marketing purposes.

11. Service Providers and Processors

Like most professional studios, we rely on third party platforms for hosting, email, file transfer and accounting. Each provider is selected with care, and we require them to process information only on our instructions and to apply appropriate technical and organisational safeguards. Where a provider processes information outside the region in which it was collected, we take steps to ensure an appropriate level of protection is maintained.

Project files are stored in controlled repositories with access limited to the people who need them for delivery. We review provider relationships periodically and remove access promptly when an engagement ends or a provider changes its terms in a way that no longer meets our expectations.

12. International Data Transfers

Our studio is based in the United States, and information we collect is generally processed and stored in the United States. Where a project involves a team located in another country, information may be transferred across borders so that coordination can proceed. When we make such a transfer, we use appropriate contractual protections and we keep the transferred information to the minimum necessary for the project.

If you are located outside the United States and you contact us, you understand that your information will be processed in the United States in accordance with this policy.

13. Data Retention

We keep personal information only for as long as it is needed for the purpose for which it was collected. Enquiries that do not lead to an engagement are generally kept for a short period and then deleted or archived. Contract and project records are retained for the duration of the engagement and for a further period afterwards to satisfy accounting, insurance and professional record requirements.

Retention periods are reviewed periodically, and information that is no longer required is deleted or irreversibly anonymised. Where a client contract specifies a different retention period for project data, that contract takes precedence for the data it covers.

14. How We Protect Information

We use technical and organisational measures designed to protect personal information against unauthorised access, alteration, disclosure or destruction. Those measures include access controls, encrypted transmission, controlled file repositories, routine software updates and staff awareness of privacy and security responsibilities.

No method of transmission or storage is perfectly secure. While we work hard to protect information, we cannot guarantee absolute security, and we encourage you to take sensible precautions when sending sensitive material by email. We restrict access to personal information to personnel and providers who need it to perform their duties.

15. Your Privacy Rights

Depending on where you live, you may have rights regarding your personal information. These may include the right to request access to the information we hold about you, to ask us to correct inaccurate information, to ask us to delete information that is no longer needed, to ask us to restrict or object to certain processing, to request portability of information you provided to us and to withdraw consent where consent is the basis for processing.

To exercise a right, write to us using the contact details in the final section of this policy. Please describe your request clearly so that we can respond accurately. We may ask you to verify your identity before we act, and we will respond within the time required by applicable law. If you believe your request has not been handled properly, you may be able to complain to a supervisory authority in your region.

16. Your Choices and Controls

You control what you share with us. Our contact form asks only for a name, an email address, a subject and a message, and you decide how much detail to include. You can ask us to use a different channel for correspondence if email is not suitable. You can also ask us to limit the personal information recorded in project documents where the audit trail allows it.

If you receive a marketing message from us and no longer wish to receive further messages, follow the opt out instructions in the message or write to us directly and we will remove you from the list promptly. Opting out of marketing does not affect service related correspondence tied to an active engagement.

17. Privacy for Children

Our website and services are intended for professional audiences and are not directed at children. We do not knowingly collect personal information from children. If you believe that a child has provided information to us, please contact us and we will take reasonable steps to delete it.

Because our work relates to buildings and construction, it is not designed for and is not marketed to anyone under the age of sixteen. Where a project involves an educational facility, we coordinate building information for the owner and do not seek information about students.

18. Marketing Communications

We send occasional updates about the services of Visual precision bim vdc LLC, our quarterly coordination cycle and practical notes on BIM and VDC practice. We send these messages to people who have a professional relationship with us or who have asked to receive them. Every message includes a straightforward way to opt out.

We keep marketing lists small and relevant. We do not buy mailing lists, and we do not add people to our list simply because they visited our website or attended a public event. Where consent is required for marketing in your region, we rely on that consent and you may withdraw it at any time.

19. Third Party Websites

Our website may link to websites operated by others, including professional bodies, software vendors and community resources. We are not responsible for the content or the privacy practices of those websites. When you follow a link away from our site, the privacy policy of the destination site applies, and we encourage you to review it before providing any personal information.

Links from our site do not imply endorsement of the linked organisation or its practices, and they do not mean that we share information with that organisation.

20. Automated Processing and Modelling Tools

Some coordination tasks involve automated tools, including clash rule engines, model checking routines and data validation scripts. These tools operate on building geometry and structured project data rather than on personal information. We do not use personal information to make automated decisions that affect your rights.

Where project metadata about authorship is processed by an automated checking tool, the purpose is to verify model integrity and to keep an accurate audit trail. That processing is part of the service we provide and is governed by the confidentiality terms of the relevant engagement.

21. Data Breach Response

We maintain procedures to detect, investigate and respond to suspected breaches of personal information. If we become aware of a breach that presents a risk to the rights of individuals, we will act promptly to contain it, assess its scope and notify affected people and any relevant authority as required by applicable law.

We document every incident, review what happened and adjust our safeguards so that the same issue is less likely to recur. If you believe you have found a security issue affecting our website or services, please contact us so that we can investigate without delay.

22. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, our services or applicable law. When we make a material change, we will update the effective date at the top of the page and, where appropriate, provide a more prominent notice. The version published on this page is the current version and replaces any earlier version.

We encourage you to review this policy periodically so that you remain aware of how your information is handled. Continued use of our website or services after an update indicates that you accept the revised policy.

23. How to Contact Us

If you have questions about this Privacy Policy, wish to exercise a privacy right or want to raise a concern, please contact us using the details below. We take every enquiry seriously and will respond as promptly as we can.